Case 0247Application review
receivedNew messageApplication A-02473 attachments · Reference detected
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Controlled automation for expert workflows
Automate case operations. Keep expert decisions.
Velota combines emails, forms, documents and system data, performs recurring checks and presents exceptions to your experts with the supporting evidence.
From intake to outcome
Turn scattered information into a reviewable case
Velota handles repeatable preparation and checks. Your team sees what actually needs a decision or clarification.
A strong starting point
Multiple sources · recurring checks · historical casesHow it works
From incoming material to an actionable decision
- 01
Prepare cases
Emails, forms, documents and system data become one workable case.
- 02
Check rules and facts
Velota compares sources, applies rules and links every result to evidence.
- 03
Route exceptions safely
Experts receive exceptions with context and a next action; clear results flow back in a structured format.
Active pilot · Switzerland
Already in practice
A real review workflow is already being implemented
Velota is currently delivering a paid pilot for a document-driven review process in Switzerland. Documents, master data and operational checks are combined into traceable case results.
DOCDocuments+APIMaster data+CHKChecks→✓Case result
Workflow pilot
One real workflow. One working validation prototype. Four weeks.
We implement up to ten checks on historical cases and measure quality, coverage and remaining manual effort.
- Week 1Define the workflowRules, cases and success criteria
- Week 2Structure the casesSources, fields and ground truth
- Week 3Implement checksPrototype, evidence and exceptions
- Week 4Measure resultsQuality, effort and production path
Reference price for the standard scope
€9,900 excl. VATThe final price depends on the scope and complexity of your use case.Included
- One workflow with up to ten checks or comparisons
- Evaluation of 15–30 historical cases
- A working, isolated validation prototype
- Measurement report, known limits and a documented production path
Required from you
- One accountable workflow owner
- Representative completed cases
- Guidelines, checklists or example decisions
Optional afterwards
The pilot becomes the foundation: rules, data model and test cases can carry into production.
- Production system integration
- Operations and service levels
- Additional case types or teams
If the result holds up
From validated workflow to gradual expansion
Potential calculator
How much capacity does the workflow consume today?
Three transparent assumptions show the annual capacity value of current manual casework.
During the pilot, we measure what portion of that effort can be reduced reliably in your specific workflow.
Your assumptions
Three values are enough
Comparable cases within one year
Current average handling time
Salary, employment costs, workplace and overhead
Capacity value tied up€54,167per year
- Capacity
- 833 hrs
- Working days
- 104
- Value per case
- €27
Calculation
2,000 × 25 min ÷ 60 × €65 = €54,167In this example, the €9,900 reference price is approximately 18.3 % of the calculated annual capacity value.
Model calculation, not a guarantee. Recovered capacity is not automatically a realisable reduction in personnel costs.
Assess commercial potential and pilot fit in detailControl and accountability
No black box. No pilot-and-disappear.
System boundaries, approvals, handover and the operating path are documented from the start.
Existing systems stay in charge
Mailboxes, portals, DMS, ERP and line-of-business systems do not need to be replaced for the pilot.
Results remain exportable
Case results, evidence, rules and exception states are documented in a structured format.
People retain approval
You decide what can proceed automatically and what requires an expert decision.
Knowledge transfer, not dependency
Configuration, limits and the operating model are documented and handed over in knowledge-transfer sessions.
Frequently asked questions
Clarity before you commit
01What does the reference pilot include?
The reference scope covers a validation prototype for one workflow, measurable results and a documented production path. The final price depends on scope and complexity.
02Do we need to replace our existing system?
No. Velota complements existing mailboxes, portals, DMS, ERP and line-of-business systems with preparation, checks and traceable handoffs.
03How is sensitive data handled?
Data processing, deployment, retention and access rights are agreed before any real case data is transferred.
04What does production integration cost?
Integration, additional case types and ongoing operation are scoped separately after the pilot. Every expansion remains a separate decision.
Next step
Which workflow consumes the most time today?
In 20 minutes, we will assess case volume, recurring work and pilot fit.
Please do not send confidential case material before the call.